After approval, original document are maintained by Management Representative.

The copies are issued according to distribution list. These copies are identified with “Controlled Copy” stamp.

Master list identifying the current revision status of the document to prelude the use of invalid and obsolete document is maintained.

Pertinent issues of appropriate documents are made available at all locations, where essential activities are performed.

Invalid and or obsolete documents are promptly removed from all points of issue or use by user Deptt. and destroyed by tearing off.

Original copy of the obsolete document is retained as record by MR for 3 years and is identified with “Obsolete” stamp.

Any Obsolete documents retained for legal or knowledge purpose are identified with “Retained for Reference” stamp.

Documents issued to persons other than distribution list are identified with ”Uncontrolled stamp” on all pages. The uncontrolled issues are meant for information and not for implementation.

Change to documents are reviewed and approved by the same person who made the original review and approval. The designated person is provided with background information and approved the documents for reference.

The quality system documents are codified as under.

All documents carry approval date, code no. and issue/revision status when issued. Originally it is issued as Issue ‘A’ and Revision ‘0’ on every revision, the revision no is incremented and goes upto 9, after which, issue is incremented to ‘B’ and revision starts from ‘0’ The procedures are codified as “QSP’(Quality System Procedure) and the formats are codified as follows e.g. 01-F-01, where First numerical i.e. 01 stands for the relevant QSP number, ‘F’ stands for Format and the last numerical i.e. 01 stands for Sl. No. used in the procedure.

All changes in the documents are recorded on amendment record sheet. The amendment record Sheets are maintained as record of changes/amendments to the documents.

In order to avoid wastage of stationary, incase of change of formats with minor changes, old formats after approval from Director can be used.

All drawings and data sheet are controlled, issued and distributed as per procedure for document control for drawing and data sheet